The future of work will reshape companies, jobs and collaboration over the coming decades. Breakthroughs in AI, demographic shifts, climate change and economic transformation will have their strongest impact between 2030 and 2050.
Desk booking systems usually combine the reservation of desks, meeting rooms, office zones and other workplace resources in a single platform. Many providers also offer integrations with calendar and chat tools.
The frequent switch between home office and office days requires more coordination to distribute workspaces and rooms fairly. Tools designed for hybrid work help with this. These systems allow employees to book desks, rooms and parking spaces, show real time occupancy and comply with data protection requirements.
Hybrid work has established itself as a stable model. Data from Germany, Europe, the United States and international comparison studies show a consistent picture. Most knowledge intensive industries work in hybrid setups with two to three days in the office each week.55
Germany has already reduced its greenhouse gas emissions by around forty eight percent compared to 1990 and aims to reach climate neutrality by 2045. Yet sectors such as buildings, transportation, and parts of the wider economy still offer significant untapped potential, including how workplaces themselves can be made more sustainable.
Desk sharing means that office workstations are used by several employees, depending on their attendance and the type of work they are doing. For this model to work fairly and reliably for everyone, you need clear and consistent structures.
24 office tools for desk booking, communication, project management, documentation, office suites, file management, scheduling, time tracking, e-signatures, automation, security and accounting.
Agile work is an approach in which teams complete small units of work, review interim results on a regular basis and make adjustments immediately. This makes the approach particularly suitable for tasks where information and insights emerge gradually.
Workplace management software combines booking, planning, and analysis in one platform. In addition to reserving individual workstations and meeting rooms, it also analyzes the utilization of existing office resources. Many providers also offer integration with calendar and chat software.
Desk sharing software enables the shared use of workspaces and ensures simple and convenient office organization. The systems offer functions for booking desks, rooms, and parking spaces, display occupancy in real time, and comply with data protection guidelines.
PULT Presence detects when an employee arrives at the company. The system does not require sensors and works via the Wi-Fi that is already active in your office. Use real attendance data instead of inaccurate bookings.
Workplace management ensures that your office space is used in a truly meaningful way. This article shows how companies can manage occupancy, booking, and analysis in a structured way, from implementation to ongoing operation. With practical steps and clear metrics for modern, hybrid working environments.
Work 4.0 describes how digitalization, automation, and new ways of organizing work are changing the world of work. Technology is changing where, how, and when we work, from networked offices to mobile workplaces.
Flexible workspaces are changing how offices are used: away from empty desks and toward spaces and rooms that suit your team's way of working.
In a flex office, workstations, meeting rooms, and zones are shared by everyone and booked according to the task at hand. The concept saves space for individual workstations and frees them up for other uses. It adapts the office to the actual working methods of your employees.
According to several studies, one in four companies underutilizes its office space. At the same time, average office utilization in Europe has leveled off at around 60 percent.
The workplace of the future is hybrid, highly networked, and focused on health and sustainability. New studies show how space, technology, and work culture are changing and what requirements companies will have to meet in the future to be future-proof.
Many companies report underutilization of their office space. A smart workplace shows when and how rooms are actually used, allowing energy, cleaning, and equipment to be tailored accordingly.
Modern visitor management software replaces traditional paper lists at reception. It supports digital registration, check-in processes, ID printing, and automatic notification of the host. Many solutions also offer evaluations of office activities and the option to book meeting rooms or parking spaces for visitors.
With the increase in working from home, many office spaces remain unused. Companies are therefore paying more attention to the ratio of space used to running costs. Office evaluation software provides detailed data on this, enabling better planning and adaptation of space utilization.
Room booking software usually offers a wide range of functions: in addition to reserving meeting rooms, depending on the provider, it can also be used to manage catering, individual workstations, or parking spaces. Relevant criteria include handling no-shows and compliance with data protection regulations.
Clean desk policy definition: It describes binding rules for handling workplaces and work equipment. Among other things, it stipulates that confidential information must not be left openly accessible at the workplace, either in paper form or on screens.
Office attendance remains a balancing act between presence and working from home. Many employees only work on site for part of the week. To encourage them to come into the office more often, it is worth making the working environment and equipment more attractive.
Return to Office (RTO) or back to office refers to the return to the office after periods of high remote working. Studies show that mandatory requirements for returning to the office increase staff turnover, reduce employee satisfaction, and have a negative impact on performance.
Employees expect to feel comfortable in the office and be able to work productively, i.e., to have a positive workplace experience. This experience is multifaceted and, from the employer's perspective, can be measured and improved in several ways.
Many companies have been able to reduce the space required for individual workstations by 40 to 50 percent thanks to the agile workplace. This space now benefits the team: as places for collaboration, retreat, quiet and concentrated work, or as a balance to otherwise demanding work.
Up to 50% of office space is unused every day because employees are working from home. With workplace sharing, there are fewer unused desks and more space for what is really needed.
According to studies, an average of over 50% of office space in countries such as the US or Germany remains unused because a large proportion of employees regularly work from home. As a result, 93% of companies have already taken steps to modernize and are, albeit in small steps, on the way to becoming smart offices.
Hybrid working is a combination of working in the office and working from home or another location. This model has become established: according to the Fraunhofer Institute, 60% of employees in Germany work hybrid.
Hybrid working describes a working model in which working hours are divided between the office and another location, usually the home office. The combination of on-site and remote work can take many different forms: with fixed on-site days, freely selectable working days or freely agreed team arrangements.
Desk sharing means that a workplace is not permanently assigned to a specific person, but is used by several colleagues at different times. This practice changes the organisation of the workplace and affects various areas of employment law.
Advantages and disadvantages of desk sharing ✓ Comparison table ✓ When is desk sharing worthwhile? ✓ Read now!
In order to realise the benefits of a desk sharing concept, rules are needed: for the introduction of desk sharing in the company, for the technical equipment and performance, and last but not least, for daily collaboration.
Workplace management organises spaces, technology and processes so employees can work efficiently and feel motivated. This improves satisfaction, productivity and collaboration.
Mobile working offers flexibility and improves productivity and work life balance. Teams can work effectively from home, in a café or even abroad with the right setup.
A tidy desk means a clearer mind, better focus, and safer data. With simple routines and smart storage, you can boost productivity and make desk sharing effortless. Discover the benefits in our guide!
Future-proof offices: data-driven design, sustainable materials & neuroarchitecture create spaces that boost wellbeing and productivity.
Unlock smarter offices: Flex Desks cut costs, ignite collaboration, and give teams the freedom to choose their perfect spot daily.
Shared workspaces offer flexible, cost-efficient alternatives to traditional offices—perfect for modern, dynamic teams and freelancers.
Desk sharing boosts collaboration and cuts costs when staff shape plans, right ratios are set, and smart tech smooths the experience.
Calculate your Desk Sharing Ratio—formula, free calculator, industry benchmarks, cost savings, and pitfalls to avoid.
In this article, you will learn what legal considerations need to be taken into account, how other authorities have handled this issue, and what specific steps will lead to success. No theory, just tried-and-tested experience.
Die Bürokosten steigen, aber die Hälfte der Arbeitsplätze steht leer. Die Mitarbeiter wechseln zwischen Homeoffice und Büro und im Unternehmen kommt die Frage auf, ob sich der ungenutzte Platz nicht besser nutzen ließe. Hot Desking verspricht eine Lösung: Arbeitsplätze teilen, statt leer stehen lassen. In diesem Artikel erfährst du, was Hot Desking ist, ob es für dein Unternehmen funktioniert und wie du typische Einführungsfehler vermeidest.
Hybrid working sounds like more freedom, but it also brings new challenges for teams, leadership, and organization. This article reveals what the concept really entails, what rules and software you need, and how companies are successfully implementing hybrid working.
Desk sharing done right: fewer empty desks, better use of space. More and more offices are underutilized due to home offices and remote work, and desk sharing offers a smart solution. But what is behind the concept? How can the transition to flexible workplace use be designed sensibly without risking chaos? In this article, you will learn how desk sharing works, what models are available, what advantages and disadvantages are associated with it, and how companies can successfully master the transition.
Waiting times, paper lists, a colleague's phone being busy when they should know the answer. Professional visitor management solves problems like these. In this article, you will learn what matters—from security requirements and GDPR to digital check-ins—and how these processes can be made suitable for everyday use with little effort.
Desk booking is more than just a digital reservation tool: it's changing how offices are used. This article shows how companies can successfully make the transition from fixed to flexible workspaces: What are the requirements? What mistakes should be avoided? And how can you get employees on board with the new model?
If your office remains empty despite booked tables, it's high time to make a change. Here you can find out how no one in your team needs to make a single click to book a space.
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