5 Powerful desk.ly Alternatives for Desk Booking

Desk.ly Alternatives: 5 Great Desk Booking Tools That Suit Your Team

You are using desk.ly or just considering whether it is the right tool for you? In this article, you will find five alternatives to desk.ly. You will learn what features they offer, how they differ in price and for whom they are suitable. This way, you can decide which desk booking software suits you best.

Important selection criteria for a desk booking software as an alternative to desk.ly

If you reach your limits with desk.ly, it's worth taking a close look when switching. Many tools may seem similar at first glance – but they differ significantly in their day-to-day work. These points will help you to select a truly suitable alternative:

• Intuitive interface – no training required: A common point in user reviews: new employees can't find their way around desk.ly immediately. If you are looking for an alternative, it should be as self-explanatory as possible to use – whether via an app or in a browser. Bookings must work quickly without the need for instructions. Bookings must also remain clear on mobile phones – otherwise acceptance by the team will suffer.
  
• Flexible booking rules: It should be possible to customize booking rules. For example: Who can book and when? Which teams have access to which zones? How long are bookings valid for? What happens in the event of a no-show? A good tool allows for differentiated settings – per location, team or resource type.
  
• Clearly structured roles and rights: Not everyone in the company needs the same rights. It should be possible to control booking rights in a targeted manner – for example, for admins, team leaders or specific departments. Even with multiple locations, the system should be able to clearly regulate who can book or manage what.
  
• Seamless integration into existing tools: A good alternative to desk.ly should integrate easily into existing systems. These include Microsoft 365, Outlook, Google Workspace, Slack and any other tools that may be used in the workplace. Ideally, bookings should be able to be made directly from calendars or chats – without having to switch systems.
  
• Meaningful evaluations without additional effort: The utilization of seats, rooms and locations should be visible at a glance. This only works with clear dashboards and directly usable reports – without complicated exports to Excel or external tools.
• Integrated visitor management: If external guests regularly come to the office, the tool should be prepared for this. This includes features such as digital registration, on-site check-in and automatic notification of the contact person – ideally directly via the same interface.
• Reliable mobile use: Bookings on the go must be quick and reliable – regardless of the device used. Long loading times, a lack of overview or technical glitches slow down the workflow. A good tool is just as powerful on mobile as it is on desktop.
  

5 desk.ly alternatives in comparison

#1 PULT – More than just desk booking

PULT is a comprehensive tool for managing workplaces, meeting rooms, events and visitors. It is aimed at companies that want to digitally map their entire office organization.

PULT features and benefits

• Booking of desks, rooms, zones and parking spaces
• Real-time overview with display of free places
  
• Mobile use in a browser or via an app
• Event and meeting planning
• Visitor management with check-in
• Integrations with, among others, Microsoft Teams, Slack, Google Workspace
• Feedback and analysis functions for office utilization
  

The management options offer precise analyses and are able to identify patterns. This way, you can find out why some offices, individual places or locations are not well received. Managers receive feedback from their employees about their well-being via PULT and can thus better respond to the team – even from a distance.

PULT pricing model

From €1.90 per user per month. Inactive users are free. A free demo can be booked via the website. Specific offers are available on request via the website.

Who is PULT for?

For companies that need more than Desk Booking. Ideal for hybrid teams with a need for meetings and visitor operations, who find PULT to be a very comprehensive software. Since PULT can be integrated with numerous other software, it should be suitable for most companies.

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#2 Flexopus – Visual booking with map view

Flexopus offers an interactive map view where workplaces, rooms and parking spaces can be booked. This makes the tool particularly interesting for larger areas and multiple floors.

Features and benefits of Flexopus

• Booking of workplaces, rooms and parking spaces
• Interactive map view of office space
• Visitor management and usage analysis
• Role and rights management
  
• Integrations with Outlook, Teams, Google Calendar and much more

Pricing model from Flexopus

30 days free trial. After that, from €1.59 per resource (space, room, etc.) per month. Premium features from €2.99.

Who is Flexopus suitable for?

Companies with large or complex areas that benefit from the map view. Also useful for multiple locations.

#3 Skedda – floor plans, rules and smart sharing

Skedda manages desks, rooms and resources using interactive floor plans. With a wide range of booking rules and integrations, it is aimed at companies with structured capacity utilization.

Skedda features and benefits

• Interactive office floor plans for booking
• Customizable booking rules and periods
  
• Integration with Microsoft 365, Google Workspace and others
• Mobile access on all devices
• Analytics and reports for office utilization

Skedda pricing

From $99 per month (15 rooms, unlimited users). Larger packages start at $149 and $199. Visitor management costs extra.

Who is Skedda suitable for?

For structured environments with predictable capacities. More suited to medium-sized to large companies, even across multiple locations.

#4 Robin – focus on space planning and utilization

Robin combines desk booking with utilization analysis and team planning. Particularly strong in space management and strategic capacity planning.

Robin features and benefits

• Real-time overview of available seats
• Booking of desks, rooms and areas
• Interactive maps
• “Who's in” feature shows colleagues present
• Zone management and booking rules
  
• In-depth evaluations and usage trends
• Integration with Slack, Outlook, Google Workspace

Robin pricing model

No public prices. Demo available on request.

Who is Robin suitable for?

According to the provider, for companies with 500 or more employees, of whom at least 150 regularly come to the office.

#5 Condeco – classic room and workplace management

Condeco is an established tool for larger companies. In addition to desk booking, it offers room planning, visitor management and analysis functions.

Features and benefits of Condeco

• Workplace and room reservation

• Visitor and reception management

• Mobile booking and check-in via app

• Integration with Microsoft tools

• Reports on room utilization
  

• Kiosk systems and touch panels as add-ons

Pricing model from Condeco

No public prices. Offers are made individually.

Who is Condeco suitable for?

For large companies with clear IT structures and central requirements for room and visitor management.

desk.ly alternative – This is how PULT impresses

All providers in this comparison of desk.ly alternatives go beyond the basic functions of Desk Booking. You can find parking space booking, organization of meeting rooms – even with catering, visitor management and analysis functions. Please note that some of the features are only included in the higher price tiers of the providers.

Desk Booking with PULT starts at just €1.90 per month and comes with over 50 integrations. This means that your team doesn't have to leave Slack or Office to book desks or rooms. The idea behind it: What works simply is also used. PULT is a convincing alternative with:

• 1-click desk booking
• Planning of remote days & who's-where overview
  
• Meeting room management incl. catering
• Parking space booking
• Visitor management with automatic check-in
• Analysis functions at the workplace level
• Over 50 integrations (MS Teams, Slack, M365, and many more)
  

PULT is constantly being developed. Functions for incoming parcels and deliveries will be added soon. These will then be reported to your team and do not have to be managed individually. In addition, there is also the reporting function, which colleagues can use to immediately report defects and other problems at their workplaces.

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Desk.ly alternative – frequently asked questions