Desk Sharing Examples

Be honest: how often do you find yourself standing in front of an empty office full of unused desks? In the age of remote work and flexible working models, this is not uncommon. But there is another way!

Desk sharing is the magic word. Behind it is a concept that uses workplaces more efficiently while still offering employees a great deal of flexibility. In this blog article, we discuss five examples of how desk sharing can be successfully implemented in modern companies.

1. The smart booking tool
2. Imagine being able to reserve your workplace with a simple click – anytime, anywhere. That's exactly what a software company makes possible with its booking system. Employees can select their workplace up to two weeks in advance and have full transparency regarding which desks are available. This way, you always have an overview and avoid double bookings or frustrating searches for a free workplace. This saves time and hassle – and makes planning a breeze.
3. “Clean desk” as a team task Be honest: Who hasn't had half the office strewn across their desk at the end of the day? One consulting firm has a clever solution for this: the “clean desk policy”. In plain language, this means that everyone clears up their space in the evening and stores confidential documents. It may sound trivial, but it is extremely important. This way, the next colleague to use the space in the morning has a tidy workplace and can concentrate fully on their tasks. It even works in the most stressful of project days – thanks to clear rules and teamwork!
   
4. Personal storage spaces as retreats Don't worry, even with desk sharing, no one has to live out of a suitcase! An architecture firm shows how it's done: each employee gets a lockable safe for a laptop, pens, and other items. This keeps the desk clear, but personal belongings are still handy. This creates order and prevents important documents from getting lost. At the same time, you have a place to store your personal belongings. A clever mix of flexibility and privacy!
5. Zones for every work mode Let's be honest: who needs a cookie-cutter workplace? A startup has divided its office into different areas: quiet “focus” corners for concentrated work, “creative spaces” for exchanging ideas, and “chill” zones for relaxation. The best part: everyone can flexibly choose their own place based on the task at hand and their mood. If you need quiet to solve a tricky problem, you can retreat to a “Focus” area. If you need to brainstorm, you can meet in the “Creative Space”. And in between, you can recharge your batteries in the “Chill” zone. This way, every task finds the perfect setting – and the team stays motivated and productive!
   
6. High-tech for everyone: Are you familiar with the situation where the screen at home is much larger than in the office? A media agency ensures that everyone enjoys the same comfort: 27” monitors and USB-C docks are standard equipment at every workstation. Simply connect your company laptop and get started right away. This makes switching between the home office and the office much easier and ensures a consistent work experience. Add to that ergonomic chairs and height-adjustable desks, and you've got everything you need for a modern, enjoyable working environment.

In summary: desk sharing lets you get the most out of your office space and create a working environment that flexibly adapts to the needs of your team. Whether it's practical tools, creative room design or smart technology, there are many paths to success! And finally, the most important tip: talk to your employees! Get their feedback and improve your concept step by step. Only together can desk sharing be fun in the long term and help your company to grow.