Flexopus Alternatives: 5 Desk Booking Tools Presented

In this article, you will find five powerful alternatives to Flexopus. You will learn who they are suitable for and what features they offer. This will allow you to decide for yourself which desk booking software best suits your team's daily work routine.

Important selection criteria for desk booking software as an alternative to Flexopus

Anyone who has already worked with desk booking tools such as Flexopus knows the challenges: the technology is there, the plan seems well thought out – but in everyday use, many solutions fall short. Especially when it comes to ease of use, reliable data, and acceptance within the team, the limitations quickly become apparent. That's why it's worth taking a closer look at the requirements that software should really meet in practice.

• Can be integrated into existing tools: When bookings are made outside of calendars or Slack, inconsistencies arise. A suitable solution integrates into tools that teams already use.
• Simple setup – no floor plan required: Complex setup with maps and permissions takes time. A good alternative works without a plan logic and is ready to go in minutes.
  
• Records attendance – not behavior: Tools with mandatory check-ins or location tracking quickly feel like surveillance. A better solution is one that only recognizes who is there – not how long or where exactly.
• Works even without active user interaction: Not everyone remembers to sign in or out. The result: empty bookings, missing data. A good alternative recognizes attendance automatically – without interaction.
  

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5 powerful alternatives to Flexopus for desk booking

#1 PULT – Many features, less effort

PULT is a desk booking solution that clearly focuses on everyday usability. Instead of relying on a visual map view like Flexopus, PULT enables space-saving booking with a single click – directly in the calendar, via Slack or MS Teams. The interface is clear and new users can find their way around without any training.

Roles, booking rules, and locations can be customized at any time. Admins have access to ready-to-use reports – no manual exports, no manual reports.

Features and benefits of PULT

• Management of desks, rooms, and zones
• Real-time overview of available workspaces
  
• Mobile booking via app or browser – even when working from home
• Planning and organization of events and meetings
• Integration with Microsoft Teams, Google Workspace, Slack, and more
• Visitor management including check-in and notification of the contact person

PULT is designed so that employees can immediately see which spaces are available and how they can book them. The same applies to booking rooms, zones, and parking spaces.

The management options provide accurate analyses and reveal patterns. This helps you find out why certain locations, offices, or individual spaces are not being used. Managers receive feedback from their employees about their well-being via PULT, enabling them to respond better to the team—even from a distance.

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In addition to traditional workplace booking, PULT also covers meeting rooms, parking spaces, events, and visitor management. If desired, automatic seat recognition via Wi-Fi can be activated. WiFi booking can be set up in less than ten minutes. After that, no bookings are necessary for attendance tracking.

PULT pricing model

PULT is available from $1.90 per user per month. Individual users can be set to inactive to save costs. Offers are available on request via the website. There you can also find a free product demonstration and book a live demo.

Who is PULT suitable for?

PULT is a good fit for companies that want more than just desk booking – or want to make it significantly easier. Teams that have to coordinate many meetings or regularly receive external visitors will find PULT to be a very comprehensive software solution. Since PULT can be integrated with numerous other software programs, it should be suitable for most companies.

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#2 Skedda – Workplace booking with interactive floor plans

Skedda is a lean, rule-based solution for companies that need clear structures and booking rules. Rooms and spaces can be reserved via interactive floor plans – including freely definable booking times, access rights, and exceptions.

Features and benefits of Skedda

• Floor plans: Visualization of office space for booking desks and rooms.
  
• Booking rules: Customizable conditions for booking periods, cancellations, and usage rights.
• Integration with calendar services: Synchronization with Microsoft 365, Google, and many more.
• Accessibility: Use on smartphones and tablets to enable bookings from anywhere.
• Analysis and reporting functions: Insights into the use of workstations and rooms to optimize office utilization.
  

Compared to Flexopus, Skedda focuses more on individual rules rather than visual navigation. Integrations with Google, Outlook, or Microsoft 365 allow bookings directly from the calendar.

Skedda pricing model

You can try Skedda for free. The various pricing plans start at $99 per month for up to 15 rooms, including interactive floor plans and an unlimited number of users. The mid-range package with Insight Dashboard starts at $149, and the largest package starts at $199. Visitor management can be added for $99 per month.

Who is Skedda suitable for?

Skedda does not specify the appropriate company size for its customers. Since the smallest package only maps one office floor plan, smaller companies are also part of the target group. There are no upper limits.

#3 Robin – Team-oriented space planning

Robin combines desk booking with a real-time overview and planning functions for entire teams. In addition to booking desks, rooms, and spaces, the system also shows which colleagues are in the office today (“Who's in”).

Features and benefits of Robin

• Automated workplace booking based on individual office hours
• Interactive map view with real-time information on available desks
  
• Booking of desks, meeting rooms, and other office spaces
• Display of which colleagues are also on site (“who's in” feature)
• Management of multiple locations in a central interface
• Rules for booking periods and zones
• Analysis of workstation and room utilization

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The focus is on utilization and team coordination. Bookings are made via Outlook, Google, or Slack, and reminders help to free up unused spaces. This distinguishes Robin from Flexopus, which focuses more on visual presentation.

Robin's pricing model

Robin no longer publishes its prices on its website. A free demo can be booked for an initial overview.

Who is Robin suitable for?

For larger companies that coordinate multiple teams or locations and want to work specifically on utilization and planning.

#4 desk.ly – Lean tool with a clear interface

desk.ly is aimed at companies looking for a simple, easy-to-understand desk booking solution. Bookings are made via a weekly overview or mobile app. Compared to Flexopus, desk.ly is less visual but faster to use and requires no training.

Features and benefits of desk.ly

• Weekly overview for quick booking
  
• Outlook and Teams integration
• Permission management for administrators and teams
• Mobile use on all devices
• Flexible rules for each location

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Team leaders can coordinate their employees' work locations in desk.ly, which is particularly useful in larger departments. The interface is modern and well thought out, so everyone can find their way around without any training.

Pricing model for desk.ly

desk.ly uses a user-based pricing model, which is available free of charge for up to 15 users. The Corporate package is available from $1.65 per month per user. More features are available in Enterprise from $2.20 per user per month – including a mobile app, rights & roles, custom booking rules, and more.

Who is desk.ly suitable for?

According to the company, desk.ly's customers include businesses of all sizes. The software is suitable for teams looking for an easy-to-use tool for flexible working in the office and at home – without having to rely on extensive card functions.

#5 Nibol – Flexible for hybrid working

Nibol integrates offices and external workplaces, such as coworking spaces. Bookings are made via calendar, app, or QR code. Instead of map views, Nibol uses filters, locations, and role models.

Features and benefits of Nibol

• Booking of internal and external workplaces
• QR check-in and calendar integration
  
• Visitor management included
• Role-based administration
• Overview without map view

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The ability to easily manage external guests or mobile teams is particularly interesting – a feature that is not available in Flexopus.

Nibol's pricing model

Nibol has not published its prices. It states that billing is annual based on the number of users. The management of external workstations is billed separately. You can try Nibol free of charge for two weeks.

Who is Nibol suitable for?

For companies that want to enable hybrid working – whether in the office, on the move, or externally. Especially for teams without a fixed office structure.

Flexopus alternative – Why PULT is the right choice

The providers in this comparison of Flexopus alternatives go beyond the basic functions of desk booking. They offer analysis options, meeting room organization – some with catering and visitor management.

Desk booking with PULT starts at just €1.90 per month and comes with over 50 integration options. This means your team doesn't have to leave Slack or Office to book seats or rooms. The idea behind it is simple: if it works easily, people will use it. Thanks to WiFi booking, it even works without a single click.

• Workplace booking: 1-click desk booking for your hybrid workplace
  
• WiFi Desk Booking: 0-click booking via WiFi connection
• Room Booking: Manage meeting rooms including catering and display them in the calendar
  
• Hybrid Work Planner: Plan remote days and team events, including a who's-where function
• Visitor management: Welcome and guide visitors safely
• Insights & analytics: Gain deep insights into the usage data of all workstations, rooms, etc.
• Parking booking: Book parking spaces in advance
• WiFi Connect: Automatic check-in as soon as colleagues are connected to the WiFi
  

The fact that PULT is constantly being developed is evident from the features that will be added soon. Incoming parcels and deliveries will then be reported to your team and do not have to be managed individually by reception. There is also a reporting function that allows colleagues to report defects and other problems at their workstations immediately.

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Flexopus alternative – Frequently asked questions and answers